One UMMS Staffing Pool
May 4, 2020
May 4, 2020
What types of professionals make up the One UMMS Staffing Pool?
We have hired professionals according to three broad categories, skill sets and levels:
Note: as there is not an excess of critical care and ED nurses due to the pandemic, there is not a high volume of these specialties reflected in the One UMMS Staffing Pool.
Are we also hiring more physicians?
Yes. We are recruiting additional physicians to meet the needs of patients in the midst of this health crisis. A separate job portal has been established for physicians and is accessible here.
How do you determine the areas of greatest need and which hospital is prioritized over another?
Through the Access Center, the One UMMS Staffing Center will be able to view the number of COVID-19 positive and PUI patients and critical care beds being utilized ratios throughout the System. This real-time view of the data, as well as ongoing conversations with each facility, will give us the context we need to make informed decisions about how best to deploy staff.
Can anyone on a hospital staffing team or Incident Command team submit a request for staffing or deployment through SmartSheet, or is it limited to one person in particular?
Each UMMS facility will determine which individuals are authorized to submit staffing requests or deploy staff to the pool. Submissions should be sent by a local staffing office, local Incident Command or the team member’s manager. Team member are not able to submit themselves.
What is the role of the Access Center in the One UMMS Staffing Pool? Should we be making staffing requests through that team?
No, the One UMMS Staffing Center will utilize information from the Access Center to assist in identifying areas of greatest need and deploy staff accordingly. Incident Command and staffing teams should not be making staffing requests directly to the Access Center.
I have critical staffing needs – how do I access the One UMMS Staffing Pool?
Click here to submit a COVID-19 related staffing request for your hospital. The One UMMS Staffing Center will review all requests for staff and work to align needs with all available resources.
How quickly can I expect to hear back from the Staffing Center once I’ve submitted a request?
Response times may vary, as the Staffing Center will be working to provide staff based on critical, immediate and short-term needs for COVID-19 related needs across the System.
I had four call outs on night shift. Can I get staff from the One UMMS Staffing Pool to cover my schedule?
The Staffing Center will do its best to provide staff to hospitals in need. However, please keep in mind, this resource is to be used to support care for COVID-19 patients and PUIs only. In the event we do have staff available for non-COVID-19 patients, we will work to fill the need.
I have staff available to work due to low census. Can they pick up shifts in the One UMMS Staffing Pool?
Can I submit any staff or are you looking for a certain background or experience level?
The One UMMS Staffing Center welcomes all available staff, including those who provide direct patient care, clinical support and non-clinical support.
Are there specific parameters around which team members can be considered eligible for deployment to other hospitals or alternate care sites? For example, do they have to have a certain number of hours available?
The One UMMS Staffing Center is asking that all team members for deployment be able to work their assigned shift (8 or 12 hours). Beyond that, local leadership will determine which team members can be deployed.
What is the process for deploying team members? For example, should interested team members approach their manager for an initial assessment to make sure they meet the criteria?
Team members will not be able to present themselves for deployment on their own. Local staffing offices and Incident Command teams should manage this process, depending upon how each organization is structured.
What kind of schedule will staff be required to work as part of the One UMMS Staffing Pool?
Most deployment to UMMS hospitals for clinical staff and clinical support staff are 12-hour shifts, and team members may pick up additional shifts based on need and availability. Non-clinical support staff shifts may differ by role and organization, and these team members also may pick up additional shifts based on need and availability.
How will staff deployed to other hospitals be paid?
Team members hired as part of the One UMMS Staffing Pool are not eligible for additional pay, and pay information is provided during the hiring process. Current UMMS team members who are deployed to other locations as part of the pool will be eligible for the premium pay incentives.
Our “Premium Pay for Additional Work” policy outlines how team members who work additional shifts to assist in our COVID-19 response will be paid. Rates of bonus pay are structured as follows:
How can salaried team members be eligible for a shift bonus?
Salaried team members who volunteer to work additional shifts in areas of work outside of their regular job duties and in addition to their regular schedule are eligible for a shift bonus. The shift bonus for salaried team members is paid after a minimum of four hours, and the rates are $200 per half-day and $400 per full day.
If a team member stays late to finish his/her regular job duties, are they eligible for a pay premium?
The new pay premium programs were designed to compensate team members who work above and beyond their regular job duties. If you have to stay past your end time to complete a routine task, you will be paid at your base pay rate only.
Can salaried (exempt) team members receive double-time pay?
No. Salaried team members are not eligible for the double-time premium.